Developing
and implementing ISO 9001:2015 QMS – 10 – Conducting Initial Status Survey
=========
With the
actions taken by the organization so far, it looks that the organization is now
ready to implement ISO 9001:2015 QMS, but it will be better to know the current
status of the organization's system and gaps between the organization's system
and the requirements of ISO 9001:2015 QMS standard, so conducting an initial
status survey will be a good idea. The organization may use one or more of the
following:
-
Self-assessment
-
Assessment
by an external organization or by a consultant
The
importance of the initial status survey in the ISO 9001:2015 Quality Management
System (QMS) implementation process cannot be overstated. This crucial step
lays the foundation for a successful and effective QMS implementation.
Following are the key reasons to conduct the initial status survey:
-
The
initial status survey provides assessment of current state of the organization,
where it stands in terms of quality management system and compliance.
-
The
initial status survey helps identify gaps and deviations needs to be addressed.
-
The
initial status survey serves as a baseline or foundation for improvement.
-
The
organization will be able to develop a targeted and tailored implementation
plan.
-
The
initial status survey will judge resource needs and prevent unnecessary
resource allocation.
Self-assessment
can be conducted by task force team members, who are competent and trained in
ISO 9001:2015 QMS. Many external consulting organizations and individual
consultants also provide initial status survey service. The person, conducting initial
status survey, should be well aware of organization’s processes.
Initial
status survey should be helpful in determining the following:
-
Any need
of efforts required for the development and implementation of ISO 9001:2015 QMS
in the organization
-
Any need
of documented information in compliance to ISO 9001:2015 QMS in the
organization
-
Any need
of change in the organizational structure
-
Any need
of change in the processes of the organization
-
Any need
of change in the action plan
-
Any need
of additional resources
In the
initial status survey, it should also be found out whether required documented
information are created, updated and maintained / retained as per the
requirements of ISO 9001:2015 QMS standard. In case of any gap determined with
regard to documented information should be noted for further action of
implementation.
Checklist
questions may be helpful for conducting initial status survey. Persons involved
in initial status survey should obtain or prepare checklist questions for
proper assessment. After conducting initial status survey, the organization
will be in a position to know the gaps between the organization’s quality
management system and the requirements of ISO 9001:2015 QMS standard. Any
requirements of the standard not implemented are now known to the organization and
now the organization knows the clear path of implementation and expected time
target as mentioned in the action plan.
Best
wishes,
Keshav
Ram Singhal
Please have your comments /
reaction.
To train your employees with ISO
9001:2015 QMS Awareness, please supply them “TRAINING HANDBOOK ON ISO 9001:2015QMS AWARENESS” (ASIN:
B093YFFY7Z), which is available worldwide at Amazon. Please
search this Training Handbook in Amazon Website of your country.
You may also supply your
employees following eBooks - (i) A Concise Guide on Creating and Updating Documented Information (eBook) https://store.pothi.com/book/ebook-keshav-ram-singhal-concise-guide-creating-and-updating-documented-information/
(ii) Applying Risk-based Thinking in an Organization Implementing ISO
9001:2015 QMS (eBook) https://store.pothi.com/book/ebook-keshav-ram-singhal-applying-risk-based-thinking-organization-implementing-iso-9001-2015-q/
Thanks.
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